For sensitive* data file storage
| Name | Description | For Free | Good For… | Bad For… |
|---|---|---|---|---|
| OneDrive and SharePoint | Collaborate with Word, Excel, PowerPoint, and OneNote; works on mobile devices | Comes as a part of your NMSU account — 1TB of space available | Sharing M.Office files | Macs – the app works, but not well |
| RedCap | A web-interface survery and database management software | Coming soon! | Storing FERPA and PII information as well as anything you’d use a database for; secure; allows varying degrees of access for users |
For non-sensitive* data file storage
| Name | Description | For Free | Good For… | Bad For… |
|---|---|---|---|---|
| Google Drive | Repository for Microsoft Office-like files; Can share files; Mobile app available | 15GB free for Microsoft Office-like files | Sharing files and simultaneous editing; Allows for messaging | Data files; only Microsoft Office files can be uploaded/converted |
| Trello | Board and list-based interface; Basic integrations with Box, Drive, and Dropbox; Mobile app available | Unlimited boards, lists, attachments, etc; File attachments up to 10MB | Managing teams, generating lists and activities; Allows for messaging | Simultaneous editing |
| Slack | Conversation-based collaborations; Can share files; Google Drive, Dropbox, or Box can be linked; Mobile app available | 5GB free for storing shared files for a team | Sharing files and data; Allows for messaging | Simultaneous editing |
| Dropbox | Repository for all types of files; Can share folders; Mobile app available | 2GB free for storing all types of files | Sharing files and data | Simultaneous editing (can do, but doesn’t work well) |
| GitHub | Repository for various topics | Free if work is public or the lab is registered as an academic institution | Community sourcing; Allowing teams to work together | May be cumbersome to add people to groups |
| Overleaf | LaTeX integrated writing platform | Free for 1GB storage space (up to 60 files) | Simultaneous editing; works in LaTeX | Simultaneous editing — hard to follow changes if several are editing, but it is possible to do so |
*Sensitive data would be classified as anything FERPA or PII.